Scheduling and time tracking for your teams, finally simple.
Workplan brings scheduling, time tracking, leave and personnel files together in one app. POT, public holidays and ITM limits are already built in, and the export for your accountant or payroll software is ready every month.
- No credit card
- No commitment
- All options during the trial
Occupational health, nothing forgotten
For every new hire, Workplan prepares the official STM “Employer request” (« Demande patronale »). If you enable the option, it sends it to the chosen STM centre, only after your approval.
- Replies filed : the STM reply is attached to the employee's record; you confirm the appointment.
- Visible deadlines : before starting work for night work and high-risk positions, otherwise within 2 months.
- Fitness certificates : date and validity recorded in the employee's record.
!An omission can cost up to €25,000 in fines (art. L.327-2 of the Labour Code).
Nothing is sent without your consent: sending is disabled by default. For the ASTF and STI services, the request is prepared and ready to submit.
ITM inspection? Complete file in one click.
Per employee or for the whole company, Workplan gathers the key documents requested during an inspection in a single PDF or ZIP export.
- Time sheetsclock-ins, breaks, clock-outs and logged corrections
- Employment contractfrom the employee's Documents
- Payslipsif imported
- Occupational health serviceemployer request, STM sending certificate and fitness certificate
- Leave registergenerated by Workplan from leave management, or imported from your accountant
Every STM request is archived with a copy of the form sent and a sending certificate (date, time, STM centre, reference), printable or downloadable at any time.
Less admin, more time for your business
An app designed for Luxembourg SMEs managing teams on variable schedules, on one or several sites.
A schedule in minutes
Drag your favourite shifts onto the week, copy the previous week and publish. Everyone gets their schedule on their phone.
Reliable time tracking
On the phone, limited to the workplace zone, or on a tablet kiosk with PIN code and photo. Missed clock-outs flagged automatically.
Luxembourg law built in
POT, public holidays, leave in hours, 10 h / 48 h alerts: the rules are in the app, not in a spreadsheet.
Payroll without re-keying
End of month: an export for your accountant or payroll software with all hours and absences, and a printable record per employee.
The personnel file
Contracts, certificates, ID documents, permits, bank details: filed by category, private by default, with an alert 30 days before expiry.
A real mobile app
Login with phone number and PIN code, then Face ID or fingerprint. Reminder 5 minutes before the shift starts.
See at a glance who is there
The manager's home screen shows who is on duty, who is late or absent, and the requests to handle.
- Lateness and absences spotted from the planned time
- Leave requests approved in one tap
- Alerts on shifts that exceed legal limits
Everyone's balance, always up to date
Hours due, hours worked and reference-period balance, per employee and across all sites.
- Green ahead, red behind
- Day-by-day detail in one click
- Logged corrections : who, when, before, after
Labour Code rules, already set up
By default, Workplan applies the rules published by the ITM and guichet.lu. Your accountant can adjust the settings.
POT and reference period
Work organisation plan (POT) over 1 to 4 months per employee. Target calculated on working days, balance and overtime at the end of the period, not day by day.
ITM limits
Alerts straight from the schedule: more than 10 h per day, more than 48 h per week, insufficient rest, part-time overrun. The app flags, you decide.
Legal public holidays
The 11 Luxembourg public holidays are built in. Holiday worked or falling on a rest day: the compensation counter updates by itself.
Leave in hours
26 days per year full-time, converted into hours and pro-rated for part-time. A day of leave deducts exactly the hours planned that day.
Sunday, night, holiday
Sunday, night and public-holiday hours counted separately, ready for the premiums applied in payroll.
Payroll-ready
One file per month with hours, overtime, Sunday, holiday, night, leave, sick leave and POT scheme, for your accountant or payroll software.
Sources: ITM, working time · guichet.lu, working time organisation. Workplan is a management tool, not legal advice.
In every employee's pocket
Workplan installs on the iPhone or Android home screen, without going through an app store.
- Log in with the phone number and a 4- to 6-digit PIN code
- Face ID or fingerprint afterwards, without typing anything
- Schedule in week or month view, leave requests, shared documents
Workplan is used every day by the PHOENIX GROUP teams in Luxembourg.
Frequently asked questions
How much does Workplan cost?
From €69 excl. VAT per month on annual billing (€79 monthly, no commitment). Time tracking is included from the Pro plan. See the page Pricing. The 7-day trial is free, with no credit card, with all features and options included during the trial.
Do my employees need to install an app?
No. They open app.workplan.lu in the browser and add it to the home screen. Nothing to download from a store.
Can I import my data from other software or Excel?
Yes. We import your employees, contracts, absences and past schedules. Write to us at support@workplan.lu.
A time clock at the entrance
A wall-mounted, locked tablet used only for clocking in. Photo at each clock-in, always charged.
- Your own tablet : free, kiosk mode included
- Kiosk Pack : €549 excl. VAT, delivered configured
Try Workplan free for 7 days
All features and options included during the trial, no credit card and no commitment. We support you personally. Import your team, publish your first schedule and let your employees clock in today.