Labour Code rules, without a spreadsheet
Workplan was designed in Luxembourg, for Luxembourg rules. Here is what is applied by default and what you can adjust.
POT and reference period
Work organisation plan (POT) over 1 to 4 months per employee. Target calculated on working days, balance and overtime at the end of the period, not day by day.
ITM limits
Alerts straight from the schedule: more than 10 h per day, more than 48 h per week, insufficient rest, part-time overrun. The app flags, you decide.
Legal public holidays
The 11 Luxembourg public holidays are built in. Holiday worked or falling on a rest day: the compensation counter updates by itself.
Leave in hours
26 days per year full-time, converted into hours and pro-rated for part-time. A day of leave deducts exactly the hours planned that day.
Sunday, night, holiday
Sunday, night and public-holiday hours counted separately, ready for the premiums applied in payroll.
Payroll-ready
One file per month with hours, overtime, Sunday, holiday, night, leave, sick leave and POT scheme, for your accountant or payroll software.
Rules applied by default
| Rule | Default in Workplan |
|---|---|
| Normal working time | 8 h per day and 40 h per week, on average over the reference period |
| Caps | 10 h per day and 48 h per week: alert in the schedule, clocking in is never blocked |
| Reference period (POT) | 1 month for everyone, adjustable per employee: without POT, or 1 to 4 months |
| Overtime | Clocked hours minus the target, only at the end of the period |
| Public holidays | 11 legal days. Holiday falling on a day without planned hours: one compensation day, in hours, to be granted within 3 months |
| Sunday | Hours counted separately; compensatory rest added to the counter |
| Night | 10 pm–6 am, counted separately (adjustable premium, 0 % by default) |
| Annual leave | 26 days, i.e. 208 h per year full-time; pro rata for part-time |
Premiums (Sunday 70 %, public holiday 100 %, overtime) are applied in payroll; Workplan provides the corresponding hours in the export.
Occupational health, nothing forgotten
For every new hire, Workplan prepares the official STM “Employer request” (« Demande patronale »). If you enable the option, it sends it to the chosen STM centre, only after your approval.
- Replies filed : the STM reply is attached to the employee's record; you confirm the appointment.
- Visible deadlines : before starting work for night work and high-risk positions, otherwise within 2 months.
- Fitness certificates : date and validity recorded in the employee's record.
!An omission can cost up to €25,000 in fines (art. L.327-2 of the Labour Code).
Nothing is sent without your consent: sending is disabled by default. For the ASTF and STI services, the request is prepared and ready to submit.
ITM inspection? Complete file in one click.
Per employee or for the whole company, Workplan gathers the key documents requested during an inspection in a single PDF or ZIP export.
- Time sheetsclock-ins, breaks, clock-outs and logged corrections
- Employment contractfrom the employee's Documents
- Payslipsif imported
- Occupational health serviceemployer request, STM sending certificate and fitness certificate
- Leave registergenerated by Workplan from leave management, or imported from your accountant
Every STM request is archived with a copy of the form sent and a sending certificate (date, time, STM centre, reference), printable or downloadable at any time.
Your data stays in the EU
Data is hosted in the European Union. PHOENIX GROUP acts as a processor within the meaning of Article 28 GDPR and signs a data processing agreement with each customer. See Privacy and GDPR.
Sources: ITM, guichet.lu, Labour Code art. L. 211-7, L. 211-27, L. 231-7, L. 232-3 and L. 232-7. Workplan is a management tool; it does not replace the advice of your accountant or lawyer.
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