Everything you need to manage working time
From schedule to payslip, one app for the employer, managers and employees.
A schedule built by dragging
View by employee or by position, week or month, for one or several sites.
- Favourites : your standard shifts (position, hours, break) to drag onto a cell
- Drag and drop to move or duplicate a shift
- Copy the previous week, multiple selection, draft then publication
- Unassigned shifts and team notes
- Alerts before publishing: rest, 10 h/day, part-time
Clock in at the right place, at the right time
Clock-in, break, resume, clock-out: big buttons, designed for the field.
- Geolocated mobile time tracking : accepted only within the workplace zone
- Tablet kiosk : the employee picks their name, types their PIN, verification photo
- Each site has its own kiosk : it also lists employees from another site who are scheduled there that day
- Missed clock-out flagged, corrected by the administrator with a reason
- Reminder on the phone 5 minutes before the shift
Leave counted in hours, no manual calculation
The employee makes the request on their phone, the manager approves, the schedule updates.
- Leave balance in hours : 208 h/year full-time, pro rata for part-time
- Half-days, supporting document attached (medical certificate)
- Types : paid leave, sick leave, special leave, time off in lieu, unpaid leave
- Compensation counter for Sundays and public holidays
POT, public holidays and ITM limits
Legal rules are settings, not spreadsheet formulas.
- POT from 1 to 4 months per employee, or without POT (8 h/40 h)
- Overtime calculated at the end of the reference period
- 11 legal public holidays and automatic compensation
- Alerts 10 h/day, 48 h/week, rest
Accounting and payroll export in one click
One file per month and per team, to send to your accountant or import into your payroll software.
- Hours, overtime, Sunday, holiday, night
- Leave, sick leave, meals, contract and POT scheme
- Printable record per employee
Occupational health, nothing forgotten
For every new hire, Workplan prepares the official STM “Employer request” (« Demande patronale »). If you enable the option, it sends it to the chosen STM centre, only after your approval.
- Replies filed : the STM reply is attached to the employee's record; you confirm the appointment.
- Visible deadlines : before starting work for night work and high-risk positions, otherwise within 2 months.
- Fitness certificates : date and validity recorded in the employee's record.
!An omission can cost up to €25,000 in fines (art. L.327-2 of the Labour Code).
Nothing is sent without your consent: sending is disabled by default. For the ASTF and STI services, the request is prepared and ready to submit.
ITM inspection? Complete file in one click.
Per employee or for the whole company, Workplan gathers the key documents requested during an inspection in a single PDF or ZIP export.
- Time sheetsclock-ins, breaks, clock-outs and logged corrections
- Employment contractfrom the employee's Documents
- Payslipsif imported
- Occupational health serviceemployer request, STM sending certificate and fitness certificate
- Leave registergenerated by Workplan from leave management, or imported from your accountant
Every STM request is archived with a copy of the form sent and a sending certificate (date, time, STM centre, reference), printable or downloadable at any time.
Every document in its place, with its expiry date
The employee record brings together the contract, schedules, balances and documents.
- Categories : contract, amendment, medical certificate, ID document, residence permit, permit, bank details, payslip
- Private by default, shared with the employee if you decide
- Email 30 days before a document expires
- Rights : managers only see documents if you allow it
Face ID, fingerprint and schedule in your pocket
An installable web app (PWA): nothing to download, always up to date.
- Log in by phone number and PIN, or by email
- Face ID on iPhone, fingerprint on Android
- Lockout after 5 wrong PINs, reset by the administrator
- Schedule week and month, requests, shared documents
And also
Roles
Administrator, team manager, employee. Everyone sees what concerns them.
Multi-site
One schedule per site, with its own address and kiosk. Employees move freely between sites: hours, the 10 h and 48 h limits and overlaps are checked across all sites.
Traceability
Every clock-in correction is logged with its author and reason.
Try Workplan free for 7 days
All features and options included during the trial, no credit card and no commitment. We support you personally. Import your team, publish your first schedule and let your employees clock in today.